Administrative Assistant

Location:

Overland Park, KS, US, 66210

Position Type: Professional

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Mission/Purpose of the Job

Performs data entry to Contract Manager software for new loans, manages Accounts Payable and processes customer payments. This position will report to the TF Controller.

Key Responsibilities/Accountabilities

• Creates and maintains monthly contract spreadsheets in Excel for each Arrow branch on all funded transactions.

• Notates customer accounts of payments received via mail, Fed-ex and Western Union speed pay.

• Responsible for all accounts payable functions.

• Performs data entry of key information to Contract Manager Software on newly funded loans and notates funding.

• Distributes daily branch notification to Arrow branches.

• Receives, sorts and distributes all incoming mail and express deliveries.

Critical Competencies

• Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

• Situational adaptability: Adapting approach and demeanour in real time to match the shifting demands of different situations.

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.

• Ensures Accountability: Holding self and other accountable to meet commitments.

• Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Priority Setting: Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus

• Time Management: Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

• Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.

• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

• Resourcefulness: Securing and deploying resources effectively and efficiently.

Essential Educational and/or Training Qualifications and Certificates

• High school diploma

Preferred Experience and Knowledge

• Pleasant telephone presence.

• Technical/Functional Expertise

• Attention to Detail • Dependability/Reliability

• Flexibility • Customer Service

• Interpersonal Skills

• Self-Management

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

Arrow Truck Sales , part of Volvo Group, is the leading retailer of used medium and heavy duty trucks in North America, with locations throughout the US and Canada. Since 1950, Arrow has built a solid reputation in the trucking industry by providing high-quality, pre-owned vehicles to customers who want to maximize the value of their purchasing dollars.

Job Category: Administrative & Business Support

Organization: Arrow Truck Sales

Travel Required: No Travel Required

Requisition ID: 19110

View All Jobs (https://jobs.volvogroup.com/?locale=en_US)

Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

Nearest Major Market: Overland Park

Nearest Secondary Market: Kansas City