Volvo Group Jobs

Executive Assistant Distribution/Channel

Location:

Greensboro, NC, US, 27409

Position Type: Professional

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

If you have professional experience as senior executive assistant or similar roles, you have strong organizational skills and ability to multitask, you can work effectively and be proactive - we have an exciting opportunity for you!

We need someone that can provide executive level administrative support to our SVP Distribution & Channel Development. The Executive Assistant is a strategic business partner that helps coordinate the operations of the assigned departments through action item logs, meeting minutes, and follow ups. Will be responsible to help create and refine presentations, provide ongoing administrative support and ensure administrative tasks are handled in a professional, timely and accurate manner.

What will you do?

•Provide comprehensive executive administration support for the SVP Distribution & Channel Development. This will include the coordination and organization of detailed calendar, events, travels, and reports in a confidential, professional manner.

•Supports SVP and partners with VPs and business leaders to create executive presentations and other documents for Steering Committees, Councils, Management Team meetings and other executive-level meetings.

•Manages SVPs visits both onsite and off-site including domestic and international travel arrangements, agenda planning, presentations, and acting as the liaison for all participants.

•Manages key projects and initiatives as determined by SVP.

•Acts as the primary point of contact for the SVP including visitors.

•Develops and monitors communication channels/tools utilized within the SVPs organization (e.g. Sharepoint, Teams, etc.) in order to help team members collaborate effectively.

•Coordinate and follow up of plans and activities within the management team.

•Leads agenda development and preparation of materials for management meetings, including off-sites, company meetings, and business reviews.

•Create and edit presentations using Microsoft Power Point and related programs.

•Facilitate clear communication within the teams and to other departments and stakeholders.

•Schedules staff and other meetings and provides agenda and associated materials to the team in advance.

•Independently drive delegated tasks and make proposals for improvements.

•Manage travel arrangements and process Expense Reports

•Reconcile monthly corporate credit card statement as needed.

•Prepare presentations for meetings as needed.

•Handling of purchasing orders.

•Works closely with other Executive Assistants to coordinate calendars for various executives to prioritize meetings as necessary.

•Ability to interact with all levels of management practicing excellent interpersonal, cross -cultural and communication skills (both verbal and written)

•Verify incoming invoices, expense reports, and process for payment.

•Handle multiple inquiry calls, screen calls, and delegate customer/ stakeholder concerns where appropriate.

•Coordinates and maintains appropriate distribution lists for communication.

•Coordinate and support introduction of new employees together with responsible manager as needed. (equipment, IT and scheduling)

•Other duties as assigned.

Who are you?

Critical Competencies

•Ability to navigate relationships with key people at all levels of the organization

•Attention to detail with emphasis on accuracy and quality

•Proven ability to meet tight deadlines in a compressed timeline; ability to prioritize and manage timelines that may change frequently

•Works well in both a team environment and independently

•Global, multinational and/or multicultural experience is a plus

•Exceptional planning and organizational skills with a quality focus and attention to detail

•Business mindset

•Proactive approach to handling all responsibilities and process recommendations for productivity and efficiency

•Experience working in a professional environment where sound business judgment, attention to detail, a fast pace and a flexible and adaptable approach are valued.

•Effective level of ambition and ability to understand team and corporate objectives

•Ability to handle confidential information and working with a high level of integrity and ethics

Education and Experience

•Associate degree in Business Administration, Office Technology or related field, or equivalent experience.

•We believe you have extensive professional experience as senior executive assistant or similar roles.

•You have a minimum 5+ years executive administrative experience – preferably in a global environment.

•You enjoy working with diverse people in various positions.

•Teamwork is in your backbone, and you are creating a good team spirit wherever you are.

•You listen, understand detailed discussions, and translate this into documentation and actions.

•You have excellent verbal and written communication skills.

•You have excellent experience of Office 365 and eager to learn and utilize new tools and processes.

•Time management and ability to meet deadlines.

•Managing projects / processes, working independently with limited supervision.

•High standard of professionalism and to operate with highest level of integrity.

•Strong organizational skills and ability to multitask.

•Exceptional grammar, business writing, and presentation preparation skills including the ability to communicate at all levels of the organization

•Ability to handle confidential information and working with a high level of integrity and ethics

•Expert level experience working with Microsoft Office

What’s in it for you?

We are pleased to offer a solid package of compensation and benefits.  You will enjoy:  

• Competitive base pay

• Comprehensive medical, dental and vision insurance

• Generous PTO

• Tax deferred retirement plans, varied by business; 401(K) with company match

• Global organization with expansive career growth opportunities

• Volvo Group University for professional and personal development

• Workplace health/wellness and reimbursement programs

• On-campus fitness center and café

• Avid approach to Sustainability

• Culture with a passion for Diversity, Equity, and Inclusion for all

• We also offer an array of additional benefits and programs that make today’s challenging reality of combining work and personal life easier. We will gladly share this information and more at any time during the interviewing process or as part of your offer letter.

Ready for the next move?

Disclaimer: The above statements are intended to describe the general level of work being performed by persons assigned to the classification. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of the job. Printed copies may not be the most current. Volvo Group North America is an Equal Opportunity Employer and Affirmative Action employer. E.O.E./M/F/D/V

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

Founded in 1900, Mack Trucks is an iconic brand that embodies the American spirit: pioneering, hard-working, authentic and ambitious. Mack trucks are recognized around the world as “The American Truck You Can Count On,” thanks to our durable, reliable and application-driven vehicles that get the job done.

Volvo Trucks, founded in Sweden in the late 1920s, is a brand centered around innovating for people – to make life easier, better, and safer. We are determined to lead the way towards a sustainable transport industry, in which we are equally determined for our customers to be successful and stay in the forefront.

By joining our North American Group Truck brands (Volvo & Mack) , you will be part of a global and diverse team, where we work with passion, we trust each other, and we embrace change to stay ahead. By working together, we can provide innovative solutions that add value over time and help us create the world we want to live in.

Job Category: Administrative & Business Support

Organization: Mack Trucks & Volvo Trucks

Travel Required: Occasional Travel

Requisition ID: 11647

View All Jobs (https://jobs.volvogroup.com/?locale=en_US)

Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

Nearest Major Market: Greensboro